Processing of Application for Grant of Eligibility Under Special Laws PDF Print E-mail

Outline:

Schedule of Availability of Service:

  • Monday - Friday
  • 8:00 a.m. - 5:00 p.m. without noon break

Who may Avail of the Service:

  • Barangay Nutrition Scholar (BNS) Eligibility (PD 1569) - Barangay based volunteer workers, responsible for delivering nutrition services and other related activities such as community health, backyard food production, environmental sanitation, culture, mental feeding, and family planning to the barangay.

  • Barangay Health Worker (BHW) Eligibility - accredited Barangay Health Workers who have rendered at least five continuous years and satisfactory service as BHW to the community, provided they meet the other requirements of the special eligibility program

  • Barangay Official Eligibility - Barangay Officials, Elected Punong Barangay, Sangguniang Barangay Kagawad, Sangguniang Kabataan Chairman, appointed Barangay Secretary and Barangay Treasurer

  • MC No. 11, s. 1996/MC No. 3, s. 2008   (Skills Certificate Equivalency Program [SCEP])
  1. Individual who meets the requirements of Category I (e.g. Auto Mechanic, Machine Shop Foreman, etc.)
  2. Holders of Category II positions (e.g. Laboratory Technician, Well Driller, Weather Observer, etc.)
  3. Category III positions ( e.g. Bookbinder, Cook, Intelligence Agent, etc.)
  4. Category IV positions (e.g. Aircraft Mechanic, Driver, Pilot, etc.)
  • Honor Graduate Eligibility (PD 907) (local schools)
  1. Honor graduates of 4 year or longer courses from recognized colleges and universities of good standing:  Summa Cum Laude, Magna Cum Laude
    or Cum Laude or their equivalent
  2. Honor graduates of Masteral or Doctoral degrees

General Requirements (shall apply to all types of eligibility granted under special laws)

  1. Properly accomplished Application Form (CS Form 101-E/F/G/H/I, Revised June 2011);

  2. Three (3) pieces of identical pictures taken within the last three months prior to filing of application with specifications, as follows: Passport size (4.5 cm x 3.5 cm), printed on quality photo paper, in white background, in standard close-up shot (from shoulder up with the head and face occupying at least 80% of the picture andwith the name tag positioned at approximately 1” below the chin), in bare face (without eye glasses/colored contact lens, or any accessory that may cover facial features, facial features not computer-enhanced), showing left and right ears, and with full name tag: the name tag must legibly show the applicant’s signature over complete printed name in the format First Name-Middle Initial-Last Name-Extension Name (if any), and the name tag should not be computerized, meaning, the applicant should have his/her picture taken while holding his/her written name tag;

  3. Original and photocopy of any of the following I.D. cards, which must be valid (not expired) upon the filing of application, bears the applicant’s name, picture and signature, and the issuing officer’s name and signature: Office/Company/School I.D. (school I.D. must be duly validated for the current school year), GSIS UMID, SSS I.D., Driver’s License, PRC License, BIR I.D. (ATM Type/laminated card with picture type), PhilHealth I.D., Voter’s I.D., Barangay I.D., Postal I.D., Passport (with signature of the applicant), Police Clearance (with picture);
  4. Note: Any other I.D. card NOT included in the above list shall NOT be accepted. Alumni, association, membership, and health I.D.s, including ATM cards, shall NOT be accepted.

  5. Original and photocopy of the applicant’s valid (not expired) NBI Clearance (This is separate from and on top of the requirement for valid I.D. card);

  6. Original and photocopy of Birth Certificate of the applicant authenticated/issued by the National Statistics Office (NSO). In case where the NSO-issued Birth Certificate is not legible, the applicant shall, in addition, be required to submit the original and photocopy of his/her Birth Certificate that is authenticated/issued by the Local Civil Registrar (LCR);

  7. For female and married applicants, original and photocopy of Marriage Certificate authenticated/issued by the NSO. In case where the NSO-issued Marriage Certificate is not legible, the applicant shall, in addition, be required to submit the original and photocopy of his/her Marriage Certificate that is authenticated/issued by the Local Civil Registrar (LCR);

  8. If filing of the application is through a representative: (a) Authorization letter executed by the applicant; and (b) Original and photocopy of at least one (1) valid I.D. card of the representative.

Specific Requirements for Barangay Nutrition Scholar (BNS) Eligibility under PD 1569

  1. Diploma or authentic evidence of completion of high school course;

  2. Certification of residency in the barangay for at least six (6) years, and can speak the dialect;

  3. Certification of completion of the prescribed 10-day training course and 20-day practicum in the barangay where applicant is assigned;

  4. Certification that the applicant has obtained a passing mark in the accomplishment of targets set in the action plan;

  5. Copies of monthly accomplishment  report (NNC Form 5) for the last two years authenticated by the nutrition action officer;

  6. Copies of BNS performance evaluation sheets for the last two years authenticated by the nutrition action officer for services redered from Jan. 1, 1981;

  7. Copies of MOA or contract of service as BNS for the last two years;

  8. Notarized Affidavit stating that the BNS did not employ in the government during his/her service requirement, and that he/she did not receive any form of salary/ compensation/ emolument, except honorarium, during his/her service requirement;
  9. Note: For purposes of the requirement for Notarized Affidavit, the phrase “did not employ in the government” shall mean that the BNS has not been issued any appointment, whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/ compensation/ emolument derived from any government agency platilla payroll, during his/her service requirement.

  10. Original/Authenticated and dry-sealed List of BNS issued by the National Nutrition Council (agency to agency concern; to be submitted by NNC to CSCRO).

Specific Requirements for Barangay Health Worker (BHW) Eligibility

  1. School certificate or transcript of record [applicant must have completed at least two (2) years of college education leading to a college degree;

  2. Certificate of Accreditation issued and signed by the chairman or authorized official of the Barangay Health Worker Registration and Accreditation Committee and of the Local Health Board (the Certificate of Accreditation must have been issued on or before the start of the five-year voluntary service);

  3. Certification of at least five (5) years of continuous and satisfactory service as an accredited BHW issued by the Local Health Board;

  4. Notarized Affidavit stating that the BHW did not employ in the government during his/her ervice requirement, and that he/she did not receive any form of salary/ compensation/ emolument, except honorarium, during his/her service requirement;
  5. Note: For purposes of the requirement for Notarized Affidavit, the phrase “did not employ in the government” shall mean that the BHW has not been issued any appointment, whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation/emolument derived from any government agency plantilla payroll, during his/her service requirement.

  6. Authenticated/Certified copy of Annual Accomplishment Reports;

  7. Original/Authenticated and dry-sealed Registry of Accredited BHW issued by DOH  (agency to agency concern; to be submitted by DOH to CSCRO).

Specific Requirements for Barangay Official Eligibility (BOE)

  1. Certification from authorized DILG officials at the municipal, city , provincial or regiona level of the services rendered by the barangay official, using the prescribed CSC-ERPO BOE Form No. 1, January 2011;

  2. Certification from the Barangay Chairman on the services rendered by the barangay official;

  3. Duly signed oath-taking certificate or other proofs of having been duly elected or appointed such as election returns and appointment paper;

  4. Notarized Affidavit stating that the barangay official did not employ in the government during his/her term of office, or service requirement, and that he/she did not receive any form of salary/compensation/emolument, except honorarium for holding a position in an ex-officio capacity, during his/her term of office or service requirement;
  5. Note: For purposes of the requirement for Notarized Affidavit, the phrase “did not employ in the government” shall mean that the BHW has not been issued any appointment, whether permanent, temporary, substitute, co-terminous, contractual, or casual, and that he/she has not received any salary/compensation/emolument derived from any government agency plantilla payroll, during his/her service requirement.

  6. Original/Authenticated and dry-sealed Master List of Elected/Appointed Barangay Officials issued by the DILG (agency to agency concern; to be submitted by DILG to CSCRO);

  7. Authenticated copy of payroll for the payment of honoraria from the city/municipality, applicable (agency to agency concern; to be submitted by the city/municipality  to CSCRO);

  8. Other documents as may be deemed necessary by the CSC Regional Office in verifying authenticity of information supplied by the barangay official.

Specific Requirements for MC NO. 3, S. 2008 Eligibility Skills Certificate Equivalency Program (SCEP)- Category I

Category I refers to positions listed under CSC MC No. 11, s. 1996, as amended, and CSC Resolution No. 072244 dated December 4, 2007/CSC MC No. 3, s. 2008, the required eligibility for which can be obtained only by passing the appropriate Skills Test conducted by TESDA.

  1. Original and photocopy of Skill Certificate issued by TESDA upon passing a skill test. (Note: TESDA skill certificate should be a National Certificate except for Automotive Electrical Component Servicing where a Certificate of Competency is accepted);

  2. Certification on Skill Test Passed issued by TESDA (Note: This is separate and on top of the skill certificate and the RWAC. The Certification on Skill Test Passed should be issued by TESDA and not by the accredited testing center. Certifications issued by accredited testing centers shall not be considered and accepted);

  3. Original/Authenticated copy of Registry of Workers Assessed and Certified (agency to agency concern; to be submitted by TESDA to CSCRO)

Specific Requirements for MC NO. 3, S. 2008 Eligibility Skills Certificate Equivalency Program (SCEP)- Category II

Category II refers to positions listed under CSC MC No. 11, s. 1996, as amended, and CSC Resolution No. 072244 dated December 4, 2007/CSC MC No. 3, s. 2008, the required eligibility for which can be obtained by completing one year of very satisfactory actual work performance under temporary status.

  1. Original and photocopy of Appointment Paper of the applicant, specifically indicating the status of appointment as “Temporary” (NOTE: No status of appointment other than “Temporary” shall be considered for the grant of eligibility under Category II);

  2. Certification (using the prescribed CSC-ERPO Cat. II Form No. 1, Revised Oct. 2009) from the agency head/highest HRMO that the appointee obtained at least Very Satisfactory rating for the two rating periods during the one-year temporary appointment;

  3. Statement of Actual Duties and Responsibilities (using the prescribed CSC-ERPO Cat. II Form No. 2, Oct. 2010) of the applicant executed by the applicant’s immediate supervisor;

  4. Authenticated copy of the applicant’s Performance Rating Form, duly confirmed by the agency’s Performance Evaluation and Review Committee (PERC), for the two rating periods covered by the one-year temporary appointment.

Category III refers to positions listed under CSC MC No. 11, s. 1996, as amended, and CSC Resolution No. 072244 dated December 4, 2007/CSC MC No. 3, s. 2008, which do not require any eligibility.

Category III refers to positions listed under CSC MC No. 30, s. 1997 (adopting an additional category of positions) and CSC MC No. 12, s. 2003 that require the appropriate licenses issued by authorized government agencies

Specific Requirements for Honor Graduate Eligibility under PD 907 (Local Schools)

  1. Original and photocopy of Transcript of Record (TOR) of the applicant;

  2. Certification from the university/college that the applicant graduated summa cum laude, magna cum laude, or cum laude, or an equivalent of any of these honors (This Certification is separate from and on top of the Transcript of Record);

  3. List of Honor Graduates certified and submitted by the School Registrar to the CSC (agency to agency concern).

Duration: 1 hour

How to Avail of the Service:

The grant of eligibility under special laws and CSC issuances involves two (2) stages: Evaluation of Application, and Processing of Certificate of Eligibility.

Stage 1- Evaluation of Application

Step: 1
Applicant/Client: File duly accomplished form and documentary requirements to ESD.
Service Provider: Require the applicant to pay the evaluation fee at the Cashier.
Duration of Activity: 1 minute
Person in Charge: First Processor (ESD)
Fees:
Form: Appropriate application form
Step: 2
Applicant/Client: Pay the evaluation fee at the Cashier
Service Provider:
Duration of Activity: 1 minute
Person in Charge: Cashier
Fees: P200.00
Form: CSC Official Receipt
Step: 3
Applicant/Client: Return to ESD and give to attending First Processor the original CSC Official Receipt (OR) for evaluation fee and the application form
Service Provider:
  • Receive from the applicant his/her O.R. (evaluation fee) and application form. (First Processor)
  • Do initial evaluation as to qualification of the applicant for the grant of eligibility applied for, general and specific documentary requirements, and completeness and accurateness of information in the application form. (First Processor)
  • Verify and validate photocopies of the general and specific documentary requirements against the originals. (First Processor)
  • Check if the name of the applicant is included in the corresponding master list provided by the agency concerned, including the consistency of all of the applicant’s data indicated therein, affix initials and date opposite the applicant’s data entry. (First Processor)
  • Fill out the jurat, if applicable. (First Processor)
  • Accomplish the “Action Taken” portion on the application form, fill the eligibility data on space provided as applicable, and affix signature over printed name and date on space provided for First Processor. (First Processor -10 minutes)
  • Review the application and documentary  requirements, affix initials on the master list, make final evaluation on validness of the application’s approval, and affix signature over printed name and date on space provided for 2nd Processor on application form. (Second Processor - 7 minutes)
Duration of Activity: 17 minutes
Person in Charge: First Processor; Second Processor
Fees:
Form:
Step: 4
Applicant/Client: Pay  the processing fee at the Cashier
Service Provider: Give the duly evaluated and approved application form to and instruct the client to pay the processing fee at the Cashier.
Duration of Activity: 1 minute
Person in Charge: First Processor; Cashier
Fees: P300.00
Form: CSC Official Receipt

Stage 2- Processing of Certificate of Eligibility

Step: 5
Applicant/Client: Return to ESD and give to the attending First Processor the original CSC Official Receipt (OR) for processing fee and the approved application form.
Service Provider:
  • Receive from the applicant  his/her OR (processing fee) and the approved application form. (First Processor)
  • Encode personal and eligibility data of the applicant in the transaction database of the Special Eligibility information System (SPELS). (First Processor)
  • Print the Proofing Report and affix signature on corresponding space thereof. (First Processor)
  • Submit to the Second Processor the Proofing Report, together with the application form and other documents. (First Processor - 10 minutes)
  • Review the Proofing Report and affix signature over printed name and date on appropriate space thereof. (Second Processor - 5 minutes)
  • Post the transaction data in the SPELS eligibility database and affix signature over printed name and date on appropriate space in the Proofing report after posting. (First Processor)
  • Print the COE draft on paper. (First Processor - 2 minutes)
Duration of Activity: 17 minutes
Person in Charge: First Processor; Second Processor
Fees:
Form:
Step: 6
Applicant/Client: Review the draft CEO (particularly as to his/her name and date and place of birth) and affix signature on the draft COE and signature over printed name and the date on printed name and the date on the “Checked by” portion.
Service Provider:
  • Stamp the draft COE with “Checked by” and present the same to the applicant for review.
  • Print the COE on security form.
Duration of Activity: 5 minutes
Person in Charge: First Processor
Fees:
Form: Security Form
Step: 7
Applicant/Client: Paste picture and affix signature on appropriate spaces on the security form.
Service Provider:
  • Check proper and accurate printing of the COE on security form and endorse the same, together with the rest of the documents, to the Directors for signature. (Second Processor - 2 minutes)
  • Make second review of the application documents, the Proofing Report and the COE, and affix signature on appropriate space on the security form and initials/date in the masterlist. (Director III/Authorized Signatory - 3 minutes)
  • Make final review of the application application documents, the Proofing Report and the COE, and affix signature on appropriate space on the security form and initials/date in the masterlist. (Director IV/Authorized Signatory - 3 minutes)
  • Photocopy the fully accomplished COE and ORs, and affix the CSC dry seal on the original and photocopies of the COE. (First Processor)
  • Record the application data on the corresponding Logbook, and prepare the receiving photocopies of the COE. (First Processor - 5 minutes)
Duration of Activity: 13 minutes
Person in Charge:
Fees:
Form:
Step: 8
Receive the original COE and ORs by accomplishing the receiving copies and signing the Logbook
Service Provider:
  • Release the fully accomplished original COE to the applicant, together with the original ORs and the application receipt stub and accomplish appropriate portion in the receiving copies.
  • File accordingly the completed application.
Duration of Activity: 5 minutes
Person in Charge: First Processor
Fees:
Form:
End of Transaction

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Last Updated on Sunday, 04 March 2012 08:24
 
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