Authentication of Certificate of Eligibility PDF Print E-mail

Outline:

Schedule of Availability of Service:

  • Monday - Friday
  • 8:00 a.m. - 5:00 p.m. without noon break

Who May Avail of the Service:

  • Eligibles who have original copy/ies of the certificate/s of eligibility or report/s of rating in their possession and want it/these authenticated.

What are the Basic Requirements:

  1. Properly accomplished Eligibility/Examination Records Request Form (ERRF)

  2. Original Certificate/Certification of Eligibility or Report of Rating

  3. Certification fee: Php 50.00 per copy

  4. NSO-Issued Marriage Contract for women who married after the examination (for clarification)

  5. Two (2) valid Identification Cards (ID Cards) or if the requesting party works/lives abroad:

    • Copy of Passport, duly authenticated/validated by the Philippine Embassy or Consular Office; and
    • Copy of one (1) Identification Card, duly authenticated/validated by the Philippine Embassy or Consular Office.

Note: Valid ID contains applicant’s clear picture, date of birth, signature, and signature of the authorized head of the issuing agency such as Driver’s License, SSS ID, GSIS ID, Philhealth ID, current Company/Office ID, current School ID, Postal ID, BIR ID, Barangay ID, Voter’s ID, Valid Passport, or Police Clerance. Any ID not included in the list shall NOT be accepted.

What are the Additional Requirements if request if filed thru a representative:

  1. Authorization Letter or Special Power of Attorney (SPA);
  2. Additional one (1) valid Identification Card of the Eligible; and
  3. One (1) valid Identification Card of the representative

Duration: 25 minutes

How to avail of the service:

Step: 1
Applicant/Client: Fill-out Eligibility/Exam Records Request Form (ERRF).
Service Provider: Receive/review accomplished ERRF; issue Order of Payment; and advise client to pay to the Cashier.
Duration of Activity: 1 minute
Person in Charge: ESD Personnel
Fees:
Form: ERRF (revised 011911); and Order of Payment
Step:
2
Applicant/Client: Wait for the request to be processed.
Service Provider:
  • Verify/validate data and information based on the records. (ESD Personnel- 15 minutes)
  • If record is accurate, photocoy the certificate/certification of eligibility (COE) or Report of Rating (ROR) and Identification Card. (ESD Personnel- 2 minutes)
  • Review data/findings and authenticate. (Supervisor/Senior Personnel- 3 minutes)
  • Issue Order Payment and advise client to pay at the Cashier. (ESD Personnel- 1 minute)
Duration of Activity:
21 minutes
Person in Charge:
ESD Personnel; Supervisor/Senior Personnel
Fees:

Form:
ERRF (revised 011911); and Order of Payment
Step:
3
Applicant/Client: Pay to the Cashier.
Service Provider:
Process payment and issue Official Receipt (OR).
Duration of Activity:
1 minute
Person in Charge:
Cashier
Fees:
P50.00 per copy
Form:
Official Receipt
Step:
4
Applicant/Client: Affix signature on the release portion of the ERRF or file copy.
Service Provider:
Release the authenticated copy of the COE or ROR to client.
Duration of Activity:
2 minutes
Person in Charge:
ESD Personnel
Fees:

Form:
Authenticated copy
End of Transaction

Note: The 30-minute processing time is for one or two clients being served at one time. The time is extended when there are more clients.

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Last Updated on Sunday, 04 March 2012 08:27
 
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